Policies and Procedures

St Luke's Catholic College has a number of school-based policies and procedures that govern various aspects of our school life.


These provide the framework within which we operate.

The Catholic Education Diocese of Parramatta (CEDP) also provides advice and recommendations on educational and administrative policies and priorities, and monitors policy implementation.

School Based Policies

  Home Learning
Learning can take place anywhere at anytime. As such, at St Luke’s we do not specifically set 'homework', but provide options for 'Home Learning'. At times, it may involve optional activities which reinforces skills learnt at school and researching or preparing for learning that is to take place. Please read and note the recommended guidelines for each stage group.

St Luke's Catholic College:  Complaint Handling - Procedures and Guidelines

Jewellery

  • Two items of jewellery may be worn. For example, one plain silver or gold chain necklace (with subtle religious item is desired), or one plain silver or gold bracelet or bangle, or one plain silver or gold ring, or one plain silver or gold set of small studs or sleepers limited to one in each earlobe.

For safety reasons:

  • No jewellery items are to be worn in any face piercing (including tongue and nose piercings)
  • Sharp or protruding items are not to be worn.

 

Hair – Girls

  • Hair is to be tidy and neither grown, cut nor groomed in an extreme or exaggerated fashion.
  • Hairstyles should be neat and well groomed. Shaved heads, lines, steps, undercuts and exaggerated layering are not accepted.
  • Shoulder length to be tied back, then it should be tied back, using ribbons, bands or ‘scrunchies’ in school colours.
  • Hair should not obscure the face.
  • No contrast in hair colours.

 

Hair – Boys

  • Hair is to be tidy and neither grown nor groomed in an extreme or exaggerated fashion.
  • Shaved heads, lines, steps, undercuts and exaggerated layering are not accepted.
  • Hair should not obscure the face.
  • Hair should not extend beyond the top of the collar at the back, beyond eyebrows at the front or past the top of the ears. 
  • No contrast in hair colours.
  • No rat-tails or ponytails will be accepted.
  • Boys are to have clean-shaved faces.

 

Make-up

  • Students are not to wear make-up as part of their daily presentation.
  • Coloured nail polishes, artificial nails and lipsticks are not permitted.

 

Tattoos

  • Tattoos are not to be visible.

Policies And Procedures

  Aboriginal Education Procedures

Catholic Education Diocese of Parramatta (CEDP) is committed to enhancing the knowledge and understanding of all who work and learn in our schools about Aboriginal Australia. (Implemented 2012 - Reviewed 2017)

  Managing Complaints Policy

Catholic Education Diocese of Parramatta promotes and maintains positive relationships and harmonious working environments. This document outlines the principles CEDP will follow when dealing with complaints.

  Enrolment Guidelines

The Application for Enrolment, once accepted by parents and school principal is a contractual agreement within our commitment to integration of faith and life. These Guidelines apply to every enrolment in a CEDP school (Last updated 2017)

  Child Protection Facilities Procedures

These procedures apply to inspection of a site or facility owned or managed by Catholic Education Diocese Parramatta (CEDP) or its schools as well as assessment of the physical environment for risk of harm to children and young people. Implemented 2013.

  Alumni Collection Notice

The primary purpose of collecting alumni information is to enable us to inform you about our activities and the activities of Aquinas College and to keep alumni members informed about other members (Updated 2020)

  Employment Collection Notice

In applying for a position, you will be providing Catholic Education Diocese of Parramatta (CEDP) with personal information (Updated 2020)

  Information Sharing Policy

The Information Policy sets out how Catholic Education Diocese of Parramatta (CEDP), its schools and related services obtain and release personal information from and to third parties

  Privacy Policy

This Privacy Policy sets out how Catholic Education Diocese of Parramatta (CEDP) manages the personal and sensitive information we collect and hold

  Schools Privacy Compliance Manual

The purpose of the manual is to provide assistance and guidance to non-government schools corresponding with the new requirements they must observe in relation to the preservation of an individual's privacy

  Standard Collection Notice

The Standard Collection Notice outlines the types personal information, including sensitive information about students, parents or guardians, and how that information is used (Updated 2020)

  Volunteer and Contractor Collection Notice

In applying to provide your services you will be providing our schools, Catholic Early Learning Centres (CELCs), Catholic Out of School Hours Care services (COSHCs) and offices with personal information (Updated 2020)

  CEDP Safeguarding Procedures

This document outlines the procedures that must be followed by staff members when responding to concerns relating to children and young persons and any alleged breach of the CEDP Code of Conduct When Working With Children and Students.

  Code of Conduct

Code of Conduct - last reviewed Feb 2021 - 004 of 2019

  Code of Conduct When Working With Children and Students

This Code of Conduct is to inform staff members of CEDP of the standards of behaviour and other requirements that must be adhered to when working in an organisation which delivers services to children and students

  Preventing Discrimination Harassment and Bullying Policy

Catholic Education Diocese of Parramatta (CEDP) is committed to providing a workplace free from discrimination, harassment and bullying.

  Working with Children Check

CEDP has in place a variety of strategies to ensure child safe schools and communities are maintained including the obligation for all staff members undertaking child-related work to hold a valid NSW Working with Children Check clearance.

  AntiBullying Procedures

The Anti-Bullying Procedures provide a framework for school communities to work together to prevent and address issues of student bullying (Implemented 2017)

  Banned Substances Procedure

This procedure covers the possession and use of alcohol, tobacco, illegal drugs or other substances, and the misuse of 'over the counter' and prescribed medications, including the supply of restricted substances on school premises (Implemented 2017)

  Student Attendance Completion Special Circumstances Guidelines

A child between the age of 6 and 17 may leave school only after they have completed Year 10 of secondary education or where special circumstance have been approved by the Minister for Education and Training (Implemented 2011)

  Student attendance procedures

School attendance plays a critical role in enhancing the lives of students in schools. Every day of attendance adds to a student's academic achievement and success at school (Implemented 2017)

  Student exemption procedures

These procedures outline the conditions upon which a child may be exempt from being enrolled at and attending school (Implemented 2017)

  Student Policy

This policy outlines the commitment of Catholic Education Diocese of Parramatta (CEDP) to provide a comprehensive education to the diverse range of children and young people for the development of the whole person (Implemented 2012)

  Suspension Transfer and Exclusion Procedure

CEDP is committed to developing an educational and organisational culture based on mutual trust and respect that assists people to recognise and develop their personal capabilities

  Weapons Procedures

The Weapons Procedure aims to prevent prohibited weapons from being present on the school site to minimise risk to staff and students. (Implemented 2017 - Amended 2018)

  Acceptable Use of ICT and Social Media

This document informs staff members of their obligations and responsibilities when using ICT and social media for work-related purposes and, in limited circumstances, personal purposes.

  Responsible Use of ICT and Social Media Student Guidelines

This document informs students of their obligations and responsibilities when using ICT and social media for learning purposes and, in limited circumstances, personal purposes.